Conference

Planning & Initiation

As a service provider, we help you:

  • To plan the organization as needed,
  • To search for the best site,
  • To follow up and move meetings
  • To establish contacts with local, administrative and regional institutions,

Coordination

SLAMA BestChoice team ensures the general and logistical coordination of each event:

  • Negotiation and management of service providers (audio visual, catering, staff, transport, etc.)
    • Implementation of the planning, budget and legal and accounting structures
    • Budget and accounting monitoring
    • Promotion: E-mailings, web-site announcements, scientific journals, mailing, routing
    • Internal and external logistics coordination
    • Graphic design, monitoring of impressions
    • Administrative and financial secretariats
    • Post-congress actions: acknowledgments, evaluations, …
    • Relations with the organizing committee
    • Coordination and control of teams, services and technical equipment

Moreover, SLAMA BestChoice team manages the service providers and conference venue (request for proposals, negotiation, selection, installation, management and control):

  • Study needs
    • Request for proposals
    • Negotiation
    • Advising on the site development plan
    • Conference venue management
    • Manage and coordinate all service providers and employees (catering, printer, audio and video, orientation, general installation, decoration, flight attendants, etc.)

Reception Service

SLAMA BestChoice team takes care of the attendees, from registering them on site. It also manages other aspects directly related to the attendees:

  • Receptionist management
    • Issuing badges (electronic badge system)
    • Organizing tours and transfers
    • Speakers and VIP service
    • …..

This service is also concerned with helping attendees:

  • Assistance with the visa application process: invitation letter, process, etc.
    • Send information related to activities during the conference (SMS, SmartPhone app)
    • Message board
    • …..

Marketing & Communication

SLAMA BestChoice graphic designers’ team hopes to strategically communicate about your event.

Marketing

  • Spread the event by sending an invitation to your mailing-list, to attendees in old editions or to institutions in the same fields;
  • Targeted email campaigns.
  • Advertising online on the websites of other scientific societies;
  • Professional Promotion: advertising in major publications of specialization;
  • ……

Communication

  • Create and print physical media for the conference: Flyers, programs, posters, pocket program, process, etc.;
  • Create and print digital media: PDF, CD-Rom; DVD-Rom, USB keys, etc.;
  • Create and maintain websites: your institutional website or your conference website.
  • …..

Social Program

SLAMA BestChoice supports you in organizing the celebrations of your conference as well as in preparing a supplementary social program for accompanying persons.

SLAMA BestChoice teams are responsible for:

  • Suggest sites and conduct cost study;
  • Coordinate the design and production of invitation cards, lists, and other necessary publications;
  • Contacting persons in charge of the places chosen;
  • Offering bids to submit bids for the restoration.
  • Propose and prepare the selected activities;
  • Organizing transportation (cars, buses, taxis, etc.).

SLAMA BestChoice offers a wide choice of places and prices to organize your celebrations according to the number of guests, what you want in terms of food, atmosphere and budget allocated, whatever the type of event chosen: opening ceremony, welcome cocktail, festive events, specially designed accompanying program, dance dinners, etc